Synchronising Microsoft Outlook for your computers

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Synchronising Microsoft Outlook for your computers

Synchronising Microsoft Outlook for your computers

Netbooks are costing less every day so it's nothing special if you own a second computer. And a second installation of Outlook. Wouldn't it be useful if your two Outlook installations always had the same data? Yes, you can do that and they call it synchronizing.

Microsoft Outlook normally keeps all your mails, calendars, task, etc. in a single huge file. By default it's named Outlook.pst. So the first idea a single could have is to copy that file over to the other pc. And this simple idea would do the trick However, it's a bit tricky to find your PST file. Here's a checklist:Double-click Outlook > Open the folder tree > Right-click the root object > Select "Properties" > Select the button "Advanced"

In this dialog you'll find the so-called qualified path of your PST file. You can basically just copy it to the other pc. Please note that you can only copy / replace that file while Microsoft Outlook isn't open. If you want to automate the copying of the file, use Easy2Sync for Files (Freeware Edition).

But a single can only copy the pst file if Microsoft Outlook isn't open. And when you replace the Outlook.pst file, you should note that you're replacing absolutely everything. That can pose a problem if you changed e-mails on both pcs since the last time.

So we need something else. Copying the file isn't good enough. We need to sync the contents. The problem is: You can't do that by copying files. You need a special program to to the job. But the upside is: There's a great program available that does all the work for you. It's called Easy2Sync for Outlook. The program is specialized on Outlook sync jobs and does all the hassle of observing where mails were changed and transfering the changed items. So you don't have to copy files any more, you just have to start the sync. And you don't have to worry which pc has the latest version because the sync program will automatically sort this out for you.

But there's more. A sync program also enables you to exclude some part of your tasks from the sync, since you're not copying the entire file any more. You can e.g. exclude Outlook folders that you don't want, or limit the sync to your calendar items. Or you can sync all except the public calendar items and so on.

So, a real sync program like Easy2Sync can save you a lot of nerves. Copying pst files may be a good start for testing things, but to work effectively you should use a realiable sync program.

Author Resource:- About the Author: Thomas Holz is writing software for Outlook several years now. He's published programs to find duplicates, to use text modules in Outlook and to synchronize Outlook.
	Submitted 2009-03-30 04:29:06 By: Thomas Holz Article Read 42 Times Word Count: 500 Article From More Free Information Article Directory	Thomas Holz's Author Feed http://www.morefreeinformation.com/author-rss-feed.php?rss=1215 Category Rss Feed http://www.morefreeinformation.com/rss.php?rss=38

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<!DOCTYPE HTML PUBLIC '-//W3C//DTD HTML 4.01 Transitional//EN' 'http://www.w3.org/TR/html4/loose.dtd'>; <html><head><title>More Free Information Article Directory | Synchronising Microsoft Outlook for your computers</title></head><body><h3>Synchronising Microsoft Outlook for your computers</h3> By: Thomas Holz Synchronising Microsoft Outlook for your computers Netbooks are costing less every day so it's nothing special if you own a second computer. And a second installation of Outlook. Wouldn't it be useful if your two Outlook installations always had the same data? Yes, you can do that and they call it synchronizing. Microsoft Outlook normally keeps all your mails, calendars, task, etc. in a single huge file. By default it's named Outlook.pst. So the first idea a single could have is to copy that file over to the other pc. And this simple idea would do the trick However, it's a bit tricky to find your PST file. Here's a checklist:Double-click Outlook > Open the folder tree > Right-click the root object > Select "Properties" > Select the button "Advanced" In this dialog you'll find the so-called qualified path of your PST file. You can basically just copy it to the other pc. Please note that you can only copy / replace that file while Microsoft Outlook isn't open. If you want to automate the copying of the file, use Easy2Sync for Files (Freeware Edition). But a single can only copy the pst file if Microsoft Outlook isn't open. And when you replace the Outlook.pst file, you should note that you're replacing absolutely everything. That can pose a problem if you changed e-mails on both pcs since the last time. So we need something else. Copying the file isn't good enough. We need to sync the contents. The problem is: You can't do that by copying files. You need a special program to to the job. But the upside is: There's a great program available that does all the work for you. It's called Easy2Sync for Outlook. The program is specialized on Outlook sync jobs and does all the hassle of observing where mails were changed and transfering the changed items. So you don't have to copy files any more, you just have to start the sync. And you don't have to worry which pc has the latest version because the sync program will automatically sort this out for you. But there's more. A sync program also enables you to exclude some part of your tasks from the sync, since you're not copying the entire file any more. You can e.g. exclude Outlook folders that you don't want, or limit the sync to your calendar items. Or you can sync all except the public calendar items and so on. So, a real sync program like Easy2Sync can save you a lot of nerves. Copying pst files may be a good start for testing things, but to work effectively you should use a realiable sync program. Author Resource:-> About the Author: Thomas Holz is writing software for Outlook several years now. He's published programs to find duplicates, to use text modules in Outlook and to synchronize Outlook. Article From <a href='http://www.morefreeinformation.com/'>More Free Information Article Directory</a> </body></html>

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